Mathias, LLC · Integration
Enter it once. It's right everywhere.
Your maintenance team and your finance team stop keeping two copies of the same records in step by hand. Work, cost, and master data move between Maximo and your ERP on their own — so the week gets hours lighter, the numbers reconcile without a hunt, and skilled people spend their time on the work you actually hired them for.
What you get
Less handling, better numbers, hours back
The expensive part of running two systems is rarely the software. It's the people in between them — exporting, re-keying, checking, and reconciling, every week, forever. That is the work this takes over.
Key it once
The end of dual entry
A vendor, purchase order, or work order is entered in the system that owns it and appears in the other. Two teams stop maintaining the same record in parallel, and stop reconciling the two copies afterward.
Accuracy
Numbers that match because they're the same numbers
Data that moves through an interface arrives exactly as it left. Costs, statuses, and master data agree between systems because they came from one place — not because somebody kept them in step by hand.
Time back
Hours of admin work that stop happening
The export, the reformat, the re-keying, and the checking that follows all come off someone's week. A scheduled interface does that work every day and never gets pulled onto something more urgent.
Month-end
A close that reconciles on the first pass
Work order costs tie to the financial system because they arrived from it. Reconciliation becomes a confirmation rather than an investigation, and the answer is the same every month.
Current
Today's data, not last week's
Cost, status, and master data land while they're still worth acting on. Planners, supervisors, and finance all work from the same current picture instead of three different extracts.
Headroom
Volume stops being the constraint
Once the exchange runs on a schedule, more sites, more records, and more frequent updates cost nothing extra in labor. Growth stops translating directly into administrative headcount.
Method
An interface that's still right in five years
The ones that last are the ones where somebody settled the real question early: which system owns which field, and what happens when the two disagree. Answer that and the technical work becomes straightforward — and you get something that keeps being right long after the project is over, instead of quietly drifting until someone notices.
Assess
Understand what's already in place — the interfaces, the data that moves, and the manual steps people have built around them.
Map ownership
Establish field by field which system is authoritative and what happens when they differ. Written down, agreed by both sides.
Design
Specify the interface using Maximo's own integration components, so it inherits the platform's validation and security rather than working around them.
Build and prove
Implement it, then demonstrate it against the hard cases — bad data, outages, replays — so you know how it behaves before it matters.
Hand over
Documentation, error-handling procedure, and a runbook your team can operate confidently without me on the call.
Approach
Something you stop having to think about
The point of this work is that it leaves your mind. I build on the Integration Framework and Maximo's published interfaces, so every transaction earns the same validation, the same security, and the same audit trail as anything else that touches the system. That is what buys you the quiet: it holds through upgrades, it answers to an auditor without a scramble, and what it brings in is data your team can act on without checking it first. It is also why MaxQuickLoad has never contained a single direct database write.
Maximo's own framework
Object structures, channels, and the platform's error handling — so the interface is part of Maximo, not bolted alongside it.
Published interfaces
Business rules, validation, and security apply to every record on the way in, exactly as they do on screen.
Designed to be run
Clear error handling, straightforward reprocessing, and monitoring built for the person on call at 2 a.m.
Yours to own
Documented, tested, and handed over, so your team can operate and extend it without coming back to me.
Engagements
Where teams usually start
| Integration assessment | A clear picture of the interfaces you already run: what they do well, what they cost you in manual effort, and where the next opportunity is. The cheapest way to decide what's worth doing. |
| New interface design and build | Connecting Maximo to a financial, procurement, or other enterprise system — specified, built on the Integration Framework, proven against real conditions, and documented. |
| Improving what you already have | Making an existing integration carry more of the load: wider coverage, better error handling, fewer manual steps left around the edges. |
| Upgrade and MAS readiness | Getting your interfaces ready to move — what carries forward as-is, what's worth rebuilding, and what the upgrade is a good moment to improve. |
| Master data alignment | Bringing vendors, items, accounts, and organization/site structures into agreement between systems, and keeping them there. |
| Documentation and handover | Turning an interface that only works into an interface your team understands, can operate, and can change with confidence. |
Which one do you need?
An interface, or a load?
Both are worth having, and they earn their keep on different work. Ongoing, automated, system-to-system exchange is integration. Getting the spreadsheets the field sends you into Maximo quickly and safely is loading — and there is already a product for that.
- It should repeat without a human — the exchange runs on a schedule or on an event, reliably, whether or not anyone remembers it.
- Two systems should stay in agreement — cost, status, or master data needs to reconcile between Maximo and another system of record.
- The source is a system, not a file — the data already lives in an application that can hand it over directly.
- It needs to stand up to an audit — traceable transfers, defined error handling, and a specification someone can read.
- Volume or timing favors automation — frequent enough, large enough, or time-critical enough to be worth taking off people entirely.
When it's a spreadsheet, it's a load
If the recurring work is sheets arriving from the field — templates, inventories, corrections — MaxQuickLoad handles that directly and gets you there faster than an interface would: point-and-click mapping, schema validation, a side-by-side preview of every change before it commits, and a full audit trail. Many teams run both.Integration consulting
Let's find the work worth automating
A new connection, an existing one you'd like working harder, or an upgrade you want your interfaces ready for — it starts the same way.